4 Best Employee Training Tracking Software

Introduction

Employee training has always been important, but it matters even more now. Teams are expected to learn fast, adapt, and stay compliant. Without a system to track training, it’s easy to lose visibility. Spreadsheets can work at first, but they quickly become messy and unreliable. That’s where training tracking software helps.

These tools keep everything in one place, show who has completed training, and provide reports for managers. And when paired with Colossyan’s video tools, training isn’t just tracked - it’s easier to follow and remember. I’ll walk through four strong options and share how we at Colossyan can make them even better.

Training Tracker

Overview
Training Tracker is a straightforward tool with a strong focus on compliance. Companies using it have seen compliance rates rise from 63% to over 97%. It replaces manual spreadsheets, which saves time and reduces errors.

Key features

• Real-time compliance tracking
  
  
• Automatic reporting
  
  
• Centralized data storage
  
  

How Colossyan helps
From my experience, Training Tracker does the reporting well, but learners still need clear, engaging content. That’s where we come in. At Colossyan, we can turn your static documents into interactive training videos. Adding avatars and quizzes keeps people engaged, and the analytics show how well they’ve understood the content.

ProProfs

Overview
ProProfs is popular because it’s simple and affordable. The free plan makes it easy for small teams to start. It uses quizzes and gamification to make lessons more interactive.

Key features

• Interactive lessons and quizzes
  
  
• Mobile-first design
  
  
• Low-cost entry
  
  

How Colossyan helps
ProProfs courses work fine as text and quizzes, but the content can feel flat. With Colossyan, you can embed SCORM-compliant training videos directly into these courses. This creates a mix of video, quizzes, and text that’s easier to follow. I’ve seen teams use this blend to keep learners more focused and reduce drop-off.

Connecteam

Overview
Connecteam is flexible and good for small businesses that want affordable training tools. It stands out with its AI course creation and customizable learning paths. Employees can complete training on their phones, which makes it practical for teams that aren’t always at desks.

Key features

• AI-driven course creation
  
  
• Mobile-first accessibility
  
  
• Customizable training paths
  
  

How Colossyan helps
Connecteam’s AI tools make it fast to build courses, but they don’t always give the depth needed for engaging learning. At Colossyan, we can take longer documents or complex presentations and turn them into short, clear training videos. These videos can be exported to MP4 or a shared link to slot easily into Connecteam’s training paths, so employees get the right mix of speed and depth.

Onecard’s employee training manager

Overview
Onecard focuses heavily on compliance and audits. It’s built for industries that need real-time tracking and detailed records. Businesses moving to Onecard often do so to improve visibility and standardize their training compliance processes.

Key features

• Automated reporting
  
  
• ISO and WHS compliance
  
  
• Centralized data storage
  
  

How Colossyan helps
Compliance tools like Onecard are strong at tracking, but the learning content itself can sometimes feel like a checkbox exercise. With Colossyan, we can add video quizzes that give instant feedback. These interactive elements make sure employees aren’t just clicking through but actually learning. And because we provide analytics, managers can see where knowledge gaps still exist.

Conclusion

Employee training tracking software is no longer optional. Whether it’s Training Tracker, ProProfs, Connecteam, or Onecard, each has strengths for different business needs. They help track progress, prove compliance, and reduce admin work.

But tracking is only half the story. The other half is making sure the training sticks. That’s where we at Colossyan can help. We turn text-heavy training into engaging videos with avatars, quizzes, and analytics. It means employees are more likely to pay attention, remember what they’ve learned, and apply it at work.

In my view, the best approach is to use one of these tracking tools alongside Colossyan’s video solutions. Together, they give you both visibility and impact. Training gets completed, but more importantly, it gets understood. And that’s what actually drives results.

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