4 Best Employee Training Software Tools To Upskill Your Team

Upskilling and compliance are no longer nice-to-haves for most teams. According to the latest benchmarks, 68% of employees say training makes them more prepared for the future of work. But training still has room to improve - 49% note that AI is advancing faster than their company’s learning programs, and 63% think their training should be better. The fastest way to close this gap is to match the right employee training software with high-quality, modern content.

Motivation is a big piece of the puzzle. 83% of employees feel more motivated when their training platform uses gamification: badges, points, leaderboards, and similar game-like features (source). The right LMS or training platform makes it easier to deliver engaging, compliant training with measurable outcomes.

This guide covers what to look for in an LMS, profiles the 4 best employee training tools (with lessons from real-world case studies), and explains how to use Colossyan’s AI video platform to upgrade your content strategy - at scale.

How to choose employee training software (selection checklist)

Not all training platforms are the same. Here’s what matters most:

Interoperability and standards. 

Always check for SCORM (1.2, 2004), xAPI/Tin Can, LTI, cmi5, or IMS Caliper support. Choosing by standards isn’t just technical - practitioners rely on them for clean data flows and to avoid vendor lock-in.

Analytics. 

Good software lets you see learner progress, quiz scores, completion rates, and export reports (ideally CSV). You’ll need this to prove impact and connect results with your HRIS or BI tools.

Content. 

Some tools have large course libraries, some expect you to create your own. Decide between prebuilt modules and your own custom content for compliance, role-based tasks, and company-specific training.

Engagement. 

Look for gamification. Microlearning (short, focused lessons) and interactive quizzes drive completions and retention. With gamified training, motivation jumps to 83% (source).

Integrations. 

APIs and prebuilt connectors for Slack, Zoom, or Google Workspace save admin time and keep your system data accurate.

Security and compliance. 

ISO/IEC 27001, GDPR, SSO, and audit trails are musts for most organizations.

Pricing and scale. 

Free plans often cap active users (5–10 is typical), and restrict analytics/integrations. Always plan your upgrade path before scaling.

1) TalentLMS  -  best all-around lms for SMBs to mid-market

TalentLMS is trusted by 70,000+ teams. In one real-world case, a dental chain dropped turnover from 40% to 25% by standardizing training and tracking completions. TalentLMS stands out with a library of over 1,000 microlearning modules (most under 15 minutes), robust compliance features, and strong automation to save admins dozens of hours on assignments and tracking. Their support team gets a 96% customer satisfaction rate.

Pricing: There’s a forever-free plan for up to 5 users. Paid tiers start at about $119/month for 40 users and go up from there.

If you need a fast, flexible LMS with built-in courses, smart reporting, and easy rollouts, this fits. When you add gamification - which 83% of learners say motivates them (source) - TalentLMS helps turn compliance or skills training from a check-the-box task into something people actually complete.

How do we at Colossyan pair with TalentLMS? Start by uploading your own SOPs or compliance docs into Colossyan and turn them to video with Doc2Video. Pick avatars to deliver the content, plug in interactive quizzes and branching, then export as SCORM (1.2 or 2004). When you drop these files into TalentLMS, you get pass/fail tracking, analytics, and a library-style experience without paying extra for outside vendors. You can localize each module with Instant Translation and reuse your Brand Kit to keep colors, fonts, and logos unified.

2) Trainual  -  best for process documentation and onboarding playbooks

Trainual does something most LMS platforms don’t: it brings together SOPs, playbooks, handbook modules, and training into one searchable place. That’s why 10,000+ teams use it. Onboarding is much faster - some customers say it cuts time-to-competency from a month to two weeks.

Getting onboarding right makes a big difference: you can boost retention by 82%, raise new-hire productivity by 70%+, and even lift profit margins by 24% (source). Trainual is good for companies that want to centralize know-how, formalize recurring processes, and keep role guides up-to-date.

Pricing is subscription-based. Most teams start small, then expand as needed.

With Colossyan, you can turn messy or outdated SOP documents into short, clear onboarding videos. Use Doc2Video, apply Brand Kits for visual consistency, and have a real team member’s Instant Avatar explain your culture or process. Export as MP4 or share via links inside Trainual. Each module can be followed by a quiz or knowledge check (hosted by Colossyan), and real analytics show you who’s ready to work and where you need to clarify.

Pronunciations are a big Colossyan feature here - no more misreading of your company jargon or product names by synthetic voices.

3) iSpring Learn  -  best for teams that want LMS plus a robust authoring workflow

iSpring Learn hits a sweet spot for teams that need control. Pair it with iSpring Suite to build your own assessments and structured courses. You get an LMS and an authoring platform under one roof. Pricing is transparent: about $6.64/user/month (100 users, annual plan). Prebuilt course libraries aren’t included, so you’re expected to design your training content.

This is often the pick for L&D specialists who want to build slides, capture quizzes, and track completion deeply.

As an employee at Colossyan, I regularly see teams import powerpoints or policy PDFs into Colossyan, let our platform auto-build video scenes, and then add screen recordings for real-world walkthroughs. Role-plays are made easy with conversation-based Avatars and Branching. Export your results as SCORM 2004 and upload right to iSpring Learn. For multilingual teams, Instant Translation delivers full language variants in minutes, preserving all timing and animation. Accessibility is easy with SRT/VTT caption exports, so nobody is left out.

4) SkillSoft Percipio  -  best for enterprise-scale content libraries and leadership skills

Enterprises and global teams often outgrow homegrown libraries and need real breadth. Skillsoft Percipio is the answer here, with thousands of leadership and technical courses, available in 29 languages via in-app translation. They use digital badges for motivation. Some customers wish updates and support were faster, but for coverage across industries and regions, Percipio is hard to beat.

Use cases shine when you have both employees to train on universal topics and complex, region-specific rules to cover company policy.

A common issue: Skillsoft’s libraries rarely cover every org-specific topic. That’s where I’ve seen customers fill gaps with Colossyan. We help you create microlearning modules tailored to your workforce - just convert your sources to video with Doc2Video, layer in AI Voices, and export to SCORM for tracking inside Percipio. Consistent pronunciation and localized Voices are key for this audience. Our analytics export as CSV, so you can analyze module performance side-by-side with standard Percipio content.

Buyer tips and real-world examples

Check interoperability. If your LMS needs xAPI, cmi5, or specific reporting, confirm it before buying - many teams hit a wall here. At Colossyan, we support SCORM 1.2 and 2004, so you can rely on tracked completions and quiz scores when using almost any mainstream LMS.

Free plans help pilot but watch the limits. TalentLMS is free for 5 users (10 courses). ProProfs Training Maker is free for 10 learners. But analytics and integrations are often locked down. Pilot with a small group, set goals like time-to-competency, and don’t wait to plan your next tier.

Onboarding speed pays off. In some companies, standardizing SOPs via Trainual or interactive SCORM modules has halved onboarding time. Measured impact includes faster onboarding, lower turnover, and productivity lifts.

Integrations and admin controls matter at scale. Prebuilt connectors help. Colossyan Workspace Management lets you delegate, invite, and monitor user roles, so large teams don’t get lost.

Sample implementation playbooks

Playbook A: New-hire onboarding in 30 days or less

Week 1: Use Colossyan Doc2Video to convert your handbook and top SOPs; apply Brand Kits; add Avatars; export to SCORM with quizzes.

Week 2: Upload to TalentLMS or iSpring Learn; set up microlearning paths and gamification progress bars.

Week 3: Clone into other languages with Instant Translation; republish SCORM for regional teams.

Week 4: Review analytics, find areas where learners struggled, and tweak videos/scripts.

Playbook B: Leadership essentials with a blended approach

Start with Skillsoft Percipio’s baseline modules. After each one, add a 3–5 minute Colossyan video recap with your own executive’s avatar. Attach interactive questions on real job scenarios, export as SCORM, and track mastery. Export analytics data to compare engagement rates.

Quick comparison snapshot

TalentLMS: 70,000+ teams, free tier, ISO and GDPR certified, microlearning library, and proven ROI.

Trainual: Consolidates all your process documents, onboarding material, and training content into one. Cuts onboarding time and boosts retention and margins.

iSpring Learn: Authoring-first, structured design for teams who want to build their own comprehensive modules.

Skillsoft Percipio: Massive content library, 29 languages, digital badges, and a strong choice for large companies.

Where Colossyan fits in your stack

Content production at scale: Transform Word, PDFs, or PowerPoints into video with Doc2Video and PPT import. Add screen recordings for process training.

Engagement: Use Avatars, music, transitions, MCQs, and Branching to turn static slides into practice-based learning.

Brand and accuracy: Brand Kits lock in style guides. Pronunciations keep tricky jargon clear. Cloned or multilingual Voices let you speak to everyone.

Measurement: Export SCORM for tracking in any LMS; analyze video plays, quiz scores, and more with Colossyan’s analytics.

Localization: Create language variants fast with Instant Translation, keeping your visuals and timing exactly right.

When you pair a strong LMS or training platform with scalable, engaging video from Colossyan, your team upskills faster - and you finally get data you can trust. The right foundation pays real dividends in onboarding, compliance, engagement, and retention.