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Introduction: Why You Need a Scalable Training Template

As companies grow and evolve, delivering consistent and effective training becomes harder to manage. Without a clear structure, employee development can feel scattered, repetitive, or incomplete. That’s where an employee training template comes in.

A reusable, easy-to-adapt training template ensures every employee gets the information they need - when they need it. Whether you’re onboarding new hires, rolling out compliance modules, or upskilling teams, a smart template helps Learning & Development (L&D) teams save time, stay aligned, and scale efficiently.

This guide walks you through how to create and use a modern employee training template that keeps your workforce informed, engaged, and ready to perform.

What Is an Employee Training Template?

An employee training template is a structured framework used to build, deliver, and track training programs. It includes predefined sections for:

• Learning objectives
• Training content (video, text, quizzes)
• Delivery method (in-person, LMS, AI video)
• Duration and milestones
• Feedback and assessments

A good template standardizes training across teams while allowing for easy customization based on job roles or locations.

Key Elements of an Effective Training Template

To build a template that works across use cases, include:

• Module Title & Overview
• Learning Objectives
• Required Materials (documents, videos, tools)
• Delivery Method (Colossyan video, Zoom session, in-person workshop)
• Estimated Time
• Key Topics or Steps
• Quiz or Knowledge Check
• Completion Criteria
• Follow-Up Resources
• Feedback Survey Link

Example: Template Structure for Onboarding

Module Title: Getting Started with Internal Tools

Objective: Understand and operate key tools used daily

Materials:

• Colossyan welcome video
• PDF guide to internal tools
• Tool access credentials

Steps:

1. Watch the introductory video (3 min)
2. Log into each tool using provided credentials
3. Complete the “first-task” checklist for each platform

Quiz: 5-question multiple choice test on tool usage

Completion: Pass quiz and submit checklist

Follow-Up: Schedule 15-min sync with IT mentor

How to Create Video-Based Training Modules with Colossyan

You can easily embed Colossyan AI-generated videos into your training templates. Here's how:

1. Write or Upload Your Script
2. Select an Avatar and Language
3. Add Branding and Visuals (logos, screenshots)
4. Generate the Video in minutes
5. Embed Link or File into the training template

This reduces manual training delivery and ensures every employee gets the same clear message.

Best Practices for Using Training Templates

• Keep It Modular: Break training into short, role-based units
• Update Regularly: Refresh templates when tools, policies, or goals change
• Measure Impact: Track quiz scores, feedback, and time-to-completion
• Centralize Access: Store templates in Notion, Google Drive, or your LMS
• Automate Reminders: Use calendar or Slack integrations for scheduled rollouts

Use Cases for Training Templates

• Onboarding: Streamline first-week experience
• Compliance: Ensure everyone completes required certifications
• Product Training: Roll out new features or tools
• Customer Support: Standardize responses and service techniques
• Sales Enablement: Share new pitches, tools, or messaging updates

Conclusion: Build Smarter, Repeatable Training

Employee training templates are the foundation of a scalable L&D strategy. They reduce guesswork, improve consistency, and make it easier to measure and refine your programs.

By pairing templates with AI video tools like Colossyan, you can modernize training delivery, localize content in minutes, and keep your workforce engaged and up to speed - without adding more complexity to your workflow.

Start creating templates that save time and deliver impact across your organization.

Introduction: Why AI Transcription Is a Game-Changer for Business

In a digital-first business environment, video is everywhere - from virtual meetings and webinars to training sessions and marketing content. But to fully unlock the value of that video content, businesses need to make it searchable, accessible, and reusable. That’s where AI video transcription steps in.

AI-powered transcription automatically converts spoken content from video into accurate, readable text. This opens up new possibilities for improving communication, compliance, training efficiency, and content repurposing - without the time and cost of manual transcription.

In this guide, we’ll explore how AI video transcription works, why it matters for business, and how to integrate it into your content strategy.

What Is AI Video Transcription?

AI video transcription is the process of using machine learning models to convert audio from a video into text. Advanced transcription tools recognize different speakers, understand multiple languages, and punctuate text automatically.

Modern tools also support:

• Speaker labeling
• Time-stamping
• Real-time transcription
• Integration with video editing and content management systems

AI transcription is faster and more scalable than traditional manual methods - ideal for large teams and content-heavy organizations.

Business Benefits of AI Video Transcription

1. Improved Accessibility
   • Automatically generate captions and subtitles to meet accessibility standards and reach a broader audience.
2. Enhanced Search and Indexing
   • Make video content searchable by keywords, topics, or speakers within internal knowledge bases.
3. Streamlined Compliance
   • Keep a record of training sessions, meetings, or policy briefings for legal and compliance purposes.
4. Faster Content Creation
   • Turn transcribed text into blog posts, summaries, course materials, or email recaps quickly.
5. Boosted Engagement and Retention
   • Provide learners or viewers with transcripts they can skim or refer to, improving comprehension.

How Businesses Use AI Video Transcription

• HR & L&D: Transcribe onboarding sessions and training videos for searchable documentation.
• Marketing Teams: Repurpose video interviews or product demos into SEO-friendly written content.
• Sales Enablement: Turn call recordings into insight-rich sales playbooks or training resources.
• Customer Support: Use transcriptions to identify common issues and improve knowledge base articles.
• Compliance Teams: Maintain transcripts of policy briefings, all-hands meetings, or external webinars.

Step-by-Step: Using AI to Transcribe Business Video

1. Upload Your Video
   • Choose MP4, MOV, or a supported format and upload it to your transcription tool.
2. Select Language and Settings
   • Choose the spoken language, enable speaker separation, and set up time stamps if needed.
3. Generate Transcription
   • Let the AI model process the audio and return a draft transcript within minutes.
4. Review and Edit
   • Make minor corrections and format for readability if needed.
5. Export and Use
   • Download in TXT, PDF, SRT, or directly copy into your LMS, CMS, or knowledge base.

Why Use Colossyan for AI Video Transcription

Colossyan offers AI video transcription as part of its broader video creation platform:

• Automatically transcribe AI-generated or uploaded videos
• Instantly create subtitles or captions in multiple languages
• Embed transcripts into LMS or onboarding portals
• Use text content to regenerate updated video versions using AI avatars

It’s more than transcription - it’s a connected video content pipeline for modern teams.

Tips for Better Transcription Results

• Use High-Quality Audio: Clear sound improves accuracy.
• Break Long Videos Into Segments: Shorter videos reduce processing time and improve speaker detection.
• Label Speakers Clearly: Use prompts or notes for multi-speaker content.
• Check Legal Requirements: Ensure proper consent and storage practices when transcribing.
• Enable Auto-Captions: Pair transcription with subtitles for accessibility and engagement.

Conclusion: Make Every Word Work Harder

AI video transcription turns passive video content into actionable knowledge. It makes your internal communication searchable, your training more effective, and your customer experience more responsive.

Whether you're scaling onboarding or transforming a video library into written resources, transcription is a simple yet powerful step toward smarter content strategy.

With platforms like Colossyan, transcription becomes part of a broader video workflow - letting your business save time, cut costs, and increase the ROI of every piece of content.

Start transcribing today and unlock the full value of your business videos.

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Introduction: Why Split Screen Videos Matter in Modern Business

Communication in today’s hybrid, digital-first workplaces demands clarity, creativity, and connection. Whether you’re training employees, explaining a process, pitching to clients, or sharing insights across global teams - video is one of the most powerful tools available.

And split screen videos bring a new level of clarity to that communication.

A split screen video lets you display two or more scenes simultaneously - like an avatar presenter alongside a product demo, slides, charts, or live footage. It gives viewers context and keeps them engaged without requiring cuts or complex editing.

With the rise of AI video tools like Colossyan, split screen creation is now simpler than ever, making it accessible to every business team, not just media professionals.

What Is a Split Screen Video?

A split screen video is a visual layout that shows multiple video feeds or elements on screen at the same time. It’s commonly used to:

• Pair a speaker with supporting visuals
• Compare two clips or processes side by side
• Combine talking head footage with screen recordings or slides

Split screen formats are ideal for explaining complex information, demonstrating workflows, or keeping viewers visually engaged.

Business Benefits of Split Screen Videos

1. Improved Clarity

• Show what you’re talking about while you're talking about it
• Reduce confusion by combining narration and visuals

2. Higher Engagement

• Split screens offer dynamic, visual variation that holds attention
• Great for fast-paced content like tutorials or updates

3. Stronger Messaging

• Reinforce points by syncing visuals and voice in real time

4. Efficiency in Communication

• Fewer cuts or separate scenes means faster video creation and easier edits

Real-World Example:

A software company used Colossyan to create onboarding videos that featured an AI avatar explaining key workflows side-by-side with product interface walkthroughs. Completion rates improved by 45%.

How to Create a Split Screen Video with Colossyan

Colossyan’s AI video platform makes it easy to design split screen layouts that blend human-like avatars with screen content or graphics.

Step-by-Step Guide:

1. Start a New Video Project
   • Open Colossyan in your browser and choose a scene template
2. Choose an Avatar and Add Script
   • Select your preferred presenter and paste your message or narration
3. Enable Split Screen Layout
   • Choose from side-by-side, top-bottom, or picture-in-picture formats
4. Add Visual Elements
   • Upload slides, screenshots, product footage, or charts
5. Adjust Timing and Positioning
   • Sync visuals with the spoken script for maximum clarity
6. Brand Your Video
   • Add logos, background colors, or animated intros
7. Preview and Export
   • Review the video, make edits if needed, and download or share it instantly

Best Use Cases for Split Screen Videos in Business

• Employee Training: Pair avatar explanations with how-to software walkthroughs
• Sales Enablement: Combine face-to-face messaging with product demos
• Customer Support: Explain common troubleshooting steps visually
• Leadership Updates: Mix personal messages with KPI dashboards or slides
• Marketing Videos: Showcase product features while narrating benefits

Tips for Effective Split Screen Video Communication

• Keep Visuals Simple: Avoid overwhelming the viewer with clutter
• Match Visuals to Script: Sync content precisely to the narrator’s flow
• Use Branding Consistently: Maintain logo placement, fonts, and colors
• Test on Mobile: Make sure both sides of the split are readable on smaller screens
• Add Captions or Subtitles: Improve accessibility and retention

Conclusion: Communicate Smarter with Split Screen Video

Split screen video is a powerful yet underused format for modern business communication. It enhances clarity, maximizes screen space, and keeps viewers engaged - without requiring complicated editing.

With Colossyan’s AI video maker, anyone on your team can produce professional split screen videos in minutes. Whether you’re training new employees, pitching a product, or explaining internal changes, split screen layout helps you do it better.

Try Colossyan’s split screen builder and turn your messages into memorable, multi-layered experiences.

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Introduction: Why Forklift Safety Training Matters

Forklifts are indispensable tools across many industries - including logistics, construction, manufacturing, and warehousing. These powerful machines boost productivity, move materials with ease, and keep supply chains running smoothly. However, they also pose serious safety risks. According to the Occupational Safety and Health Administration (OSHA), forklift-related accidents cause roughly 85 fatalities and 34,900 serious injuries in the U.S. each year.

The root cause? Inadequate training.

Forklift safety training is not just a regulatory requirement; it's a vital investment in your workforce’s well-being and your company’s long-term efficiency. Proper training reduces accident rates, cuts down on equipment damage, and helps avoid costly lawsuits or downtime. Yet traditional training methods - manuals, classroom lectures, and static slides - often fall short. They're time-consuming, disengaging, and hard to scale across teams or multiple locations.

Enter forklift training videos.

Well-designed forklift safety videos combine visual learning with real-world scenarios, helping workers retain crucial information. They can be standardized across teams, localized in different languages, and updated easily when regulations change. When created using tools like Colossyan’s AI video platform, these training materials can be produced quickly, affordably, and professionally - without the need for cameras or video crews.

In this comprehensive guide, we’ll walk through everything you need to know about forklift training videos - from regulatory requirements and video content planning to creation, deployment, and tracking. Whether you're in charge of corporate safety, L&D, or HR, this guide will help you streamline forklift safety education with modern, effective tools.

Understanding OSHA Forklift Training Requirements

Before diving into video production, it’s important to understand the legal and regulatory framework around forklift training. In the U.S., OSHA standard 1910.178(l) outlines the requirements for powered industrial truck (PIT) training.

Here are the key mandates:

• Training must be specific to the type of forklift and workplace conditions. This means if you use multiple models or work in different environments (indoor/outdoor), your training must reflect that.
• Operators must receive both formal instruction and practical training. Formal instruction can include videos, lectures, and written materials. Practical training involves hands-on operation.
• Evaluation is required. An employer must evaluate each operator’s performance before they are certified to operate a forklift.
• Refresher training must be provided:
  • After any incident or near-miss
  • When unsafe operation is observed
  • If new equipment or conditions are introduced
  • Every three years, at minimum

Understanding these requirements helps shape your training video content. You must ensure your video includes:

• Equipment-specific information (counterbalance, reach trucks, pallet jacks, etc.)
• Workplace-specific hazards (ramps, loading docks, narrow aisles, etc.)
• Best practices for inspection, load handling, and parking

Compliance is not optional. A well-structured training video can support OSHA standards by covering formal instruction in an engaging, repeatable format. Pairing the video with supervised practical training and documentation creates a complete safety program.

Benefits of Forklift Safety Videos vs. Traditional Training

Traditional forklift training often means classroom sessions, printed manuals, and maybe an instructor-led demo. While these methods can be effective, they’re not always practical - especially for distributed teams, shift-based workforces, or companies with high turnover.

Here’s how forklift training videos compare:

1. Consistency Across Teams

Videos deliver the same message every time, ensuring all employees receive standardized training. This is crucial when multiple instructors may vary in delivery.

2. Time and Cost Efficiency

Creating a training video with Colossyan’s AI avatars takes hours - not weeks. You avoid the costs of hiring actors, renting equipment, or coordinating on-site filming.

3. On-Demand and Self-Paced Learning

Employees can watch videos anytime, repeat difficult sections, and learn at their own pace - ideal for busy teams.

4. Localization and Accessibility

With AI-powered translations and lip-syncing, your video can be adapted into different languages and dialects to support global teams.

5. Higher Engagement and Retention

Visual learning increases information retention by up to 65%. By incorporating animations, voiceovers, and real scenarios, videos hold attention better than static materials.

Real-World Example:

A logistics company operating warehouses in five countries used Colossyan to produce forklift training videos in seven languages. Completion rates improved by 40%, and incident reports dropped by 22% within six months.

Step-by-Step: How to Create a Forklift Training Video

Creating an effective forklift training video doesn’t require a film studio. With an AI-powered platform like Colossyan, you can produce professional, localized content in just a few steps.

Step-by-Step Guide:

1. Define Learning Objectives
   • What must the operator know by the end of the video?
   • Align objectives with OSHA standards and internal safety policies.
2. Write the Script
   • Keep language simple and direct.
   • Break it into logical sections: introduction, equipment overview, operation, safety checks, common mistakes, and emergency procedures.
3. Choose Your AI Avatar and Style
   • Select from professional avatars in uniforms or warehouse settings.
   • Use on-screen text, visuals, and b-roll footage if available.
4. Record or Upload Visuals (Optional)
   • Include actual footage or images of your site, equipment, or branded materials.
5. Translate and Localize
   • Use Colossyan’s auto-translate feature to create versions in multiple languages with synced lip movements.
6. Review and Approve
   • Ensure content aligns with safety standards.
   • Review with your safety or compliance officer.
7. Distribute and Track
   • Upload to your LMS, internal portal, or share via private links.
   • Monitor who watched, completion rates, and quiz scores if integrated.

This approach keeps production fast and scalable while ensuring all safety and regulatory needs are met.

Overcoming Common Challenges in Forklift Video Training

While video training is effective, it’s not without challenges. Here’s how to anticipate and overcome them:

1. Keeping It Engaging

Boring videos lose attention quickly. Use avatars that speak naturally, insert real-world examples, and add interactive quizzes when possible.

2. Updating Content

Regulations and workflows change. With Colossyan, you can quickly edit a script, regenerate the video, and replace the outdated version.

3. Ensuring Practical Experience

Videos cover theory, not physical operation. Pair video training with supervised hands-on sessions for a complete approach.

4. Accessibility for All Learning Styles

Supplement videos with transcripts, downloadable checklists, and translated captions for maximum accessibility.

5. Tracking and Certification

Use an LMS or internal platform to track completions, store certificates, and schedule refreshers. This ensures compliance and audit readiness.

Example:

An HR team at a U.S.-based manufacturer used Colossyan to revamp outdated forklift training. They integrated the video into their LMS and added a 10-question quiz. The pass rate went up, refresher training was automated, and audit preparation time was cut in half.

Best Practices for Forklift Video Training Success

To get the most value from your forklift training videos, follow these best practices:

• Keep Videos Short and Focused
  • Break longer content into bite-sized modules (3–7 minutes each).
• Use Real Scenarios
  • Show actual warehouse environments and common risks.
• Repeat Key Safety Rules
  • Reinforce the most important guidelines multiple times.
• Add Visual Aids
  • Use diagrams, signs, and step-by-step animations.
• Encourage Questions
  • Create a follow-up forum or discussion group for questions and clarifications.
• Use Data to Improve
  • Analyze engagement and quiz data to identify knowledge gaps or sections that need revision.
• Combine with Other Modalities
  • Use a blend of video, in-person practice, and written materials for full-spectrum learning.

These strategies ensure your training remains effective, scalable, and adaptable to future needs.

Conclusion: Future-Proofing Forklift Safety with AI Video

Forklift training is not just a box to check - it’s a core component of a safe and efficient workplace. As workforce dynamics shift and operational complexity grows, the demand for modern, scalable training tools is higher than ever.

AI video platforms like Colossyan are changing the game. They empower safety teams, HR managers, and L&D professionals to create compelling, multilingual, and compliant forklift training videos in record time. With no need for filming equipment, video editing skills, or production crews, even non-technical teams can take ownership of safety education.

Imagine onboarding a new warehouse team in a new country. Instead of scrambling for trainers and translators, you simply adapt your existing video with a new voice, language, and scenario - ready to deploy in hours.

With Colossyan:

• Training is faster and easier to scale
• Localization is automatic and accurate
• Updates take minutes, not days

Most importantly, your teams stay safer.

Forklift training videos aren’t just a smart investment - they’re a strategic advantage. They reduce risks, ensure compliance, and build a culture where safety is part of the workflow.

Ready to take the next step? Try building your own forklift safety video with Colossyan and transform your training program into a powerful, modern experience.

Introduction: Unlocking the Value Hidden in Your Video Library

Businesses today produce more video content than ever - product demos, webinars, training sessions, interviews, and more. But once those videos are published, their value often sits locked in visual format, underutilized across the rest of your content strategy.

What if you could instantly turn those videos into reusable, searchable, and editable scripts?

That’s the promise of video to script AI. This technology automatically transcribes your videos, cleans up the text, and formats it for repurposing - into blogs, training manuals, social captions, onboarding documents, or even fresh videos.

In this guide, we’ll show you how AI-powered transcription can help you:

• Save time on content creation
• Extend the value of existing videos
• Improve accessibility and SEO
• Scale your training and communication efforts

Whether you’re in L&D, marketing, or product enablement, this is a game-changer for how you create and repurpose content.

What Is Video to Script AI?

Video to script AI refers to software that converts spoken content from videos into structured, editable text using machine learning. This includes:

• Speech-to-text transcription
• Punctuation and formatting corrections
• Speaker identification
• Timestamping (optional)
• Language detection and translation

Some advanced tools go further, offering:

• Smart summaries
• Highlight extraction
• Content tagging
• Export into formatted scripts, blog posts, or video outlines

Benefits of Using AI to Convert Video to Script

1. Faster Content Repurposing

Turn a 30-minute webinar into:

• Blog posts
• Social media quotes
• Knowledge base articles
• Internal training documents

2. Boost Accessibility and SEO

• Provide transcripts for screen readers
• Improve search engine indexing of video content
• Offer subtitles and multilingual support

3. Enhance Training and Compliance

• Archive training sessions as searchable scripts
• Share policy updates in both video and text formats
• Document internal knowledge for audits

Real-World Example:

A SaaS company used Colossyan to transcribe all their product demo videos. From that, they created onboarding guides, blog posts, and multilingual support content - cutting content production time by 60%.

How to Use Colossyan’s Video to Script Workflow

Colossyan isn’t just a video generator - it also supports content teams in extracting and transforming video content. Here’s how:

Step-by-Step Guide:

1. Upload or Record a Video
   • Use an existing webinar, training, or explainer video
2. Auto-Transcribe with AI
   • Instantly generate a clean transcript in your preferred language
3. Edit and Format
   • Clean up filler words, identify speakers, and structure into paragraphs or scenes
4. Repurpose the Script
   • Turn it into an article, training doc, or new AI-generated video with a Colossyan avatar
5. Export and Share
   • Copy into Notion, CMS, LMS, or your internal wiki

Best Practices for Using Video to Script AI

• Use Clear Audio: Reduces transcription errors and improves output quality
• Label Speakers: Especially for interviews or multi-speaker recordings
• Structure Content Upfront: Divide videos into segments before uploading for better script output
• Review Before Publishing: Always proofread the final script for accuracy and tone
• Tag and Organize: Use folders and labels to manage scripts by topic, team, or use case

Top Use Cases Across Teams

For Marketing:

• Repurpose event footage into blogs or email campaigns
• Extract social-ready quotes from interviews

For Learning & Development:

• Turn live training sessions into repeatable onboarding content
• Add scripts alongside training videos for accessibility and reference

For Product & Customer Support:

• Create multilingual help content
• Use transcripts to power chatbot training

Conclusion: Make Every Video Work Harder

AI-powered video to script tools are transforming how companies manage their content. What once required hours of manual transcription, formatting, and editing can now be done in minutes.

With Colossyan, you not only generate high-quality training and explainer videos - but you also extract their full value by converting them into scalable, flexible written content.

It’s time to move beyond single-use videos. Use video to script AI to build a content engine that saves time, boosts performance, and works across your entire organization.

Ready to unlock your video content? Start transforming it with Colossyan.

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This blog post is a summary of the latest episode of The Business AI Playbook podcast.

You can listen to the full episode on Spotify, Apple Podcasts and YouTube — or simply check it out below.
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We based this episode around a simple question:

What is the real value of AI in L&D? 

To unpack it, I spoke with Marc Ramos, a learning leader with 20+ years of experience at companies like Google, Novartis, and Cornerstone. The conversation covered everything from AI in learning design to governance, experimentation, and how L&D teams are evolving into AI champions inside today’s organizations.
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It’s what’s happening in the ‘kitchen’ that matters most

One of Marc’s great metaphors: Think about AI like running a restaurant.

The dining room is the experience the customer sees — the polished learning content, beautiful design, and exciting AI interactions.

The kitchen is what happens behind the scenes — the workflows, efficiencies, governance, and collaboration between people and AI.

The real impact right now is happening in the kitchen — the behind-the-scenes improvements in how we produce learning, use data, and support the business.

It’s a reminder that while flashy AI tools get attention, the biggest gains often come from improving processes, not just outputs.

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L&D is becoming the new R&D

AI adoption isn’t just about IT anymore, and L&D has a critical role to play.
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“L&D is becoming more like R&D. We have to experiment with AI and figure out what really works in our own environments.”
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As Marc explained, modern L&D teams are often the first to:

• Explore how AI can improve learning and performance
• Develop new ways to personalize experiences
• Help the wider organization adopt AI tools effectively
  
  

Now the question is — where do we start?

Marc’s answer is clear: Your company’s guidelines on AI governance.

Always start with AI governance and ethics

One clear takeaway: Before encouraging any AI experimentation, your company needs to have clear AI governance policies.
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Marc’s advice:

• Define clear policies for AI governance and ethics
• Understand your data sources and privacy obligations
• Clarify where and how AI should (and shouldn’t) be used
  
  

“Always start with AI governance, data, and ethics — otherwise, experimentation can become chaotic.”

This is especially true in large enterprises, where risk management is critical.

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How individuals can experiment with AI

Once that foundation is in place, leaders should encourage hands-on experimentation, conducted under set AI governance policies from the company.

Suggestions for AI experimentation: 

• Try using multiple LLMs — different tools have different strengths
• Prompt AI to “roleplay”, and simulate specific characters or scenarios
• Get out of your comfort zone and try practicing new skills and domains.
  
  

“Experiment like crazy — but do it with clear guardrails.”

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Creating human-first AI experiences

Marc also emphasized the need for human-first design:

• Solve real problems, and not just adding AI for its own sake
• Focus on personas and learning journeys
• Avoid getting distracted by shiny new tools and trends
  
  

“It’s easy to get distracted by AI. We have to stay focused on what’s most useful for the individual, the team, and the business.”

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How AI is changing the role of L&D

As Marc put it: AI is transforming learning — but also transforming L&D’s role.

Today’s L&D teams need to:

• Help the organization manage AI adoption thoughtfully, and not just chase trends.
• Have a good understanding of existing data to be able to prove ROI.
• Collaborate more closely with IT and engineering teams.

It’s a big shift; and one that forward-thinking L&D leaders are already leaning into.

Final thoughts

AI is opening up powerful new opportunities for learning and performance — but it’s not just about shiny new technology. It’s about experimentation, human-centered design — and everything happening behind the scenes.

The L&D teams that embrace this shift and lead the way on AI adoption will help their companies stay competitive, innovative, and ready for what’s next.

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About the podcast‍

The Business AI Playbook explores how Generative AI is reshaping business operations, knowledge-sharing, and customer engagement. We invite industry leaders to share real-world applications of AI, giving executives practical strategies and insights.

You can watch or listen to the full episode on Spotify, Apple Podcasts and Youtube. 

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An interview with Magesh Sarma, CIO of AmeriSave 

As the mortgage industry shifts with market cycles, AmeriSave Mortgage needs to move fast—especially when it comes to onboarding and training. We sat down with Magesh Sarma, Chief Information Officer at AmeriSave, to learn how his team uses Colossyan to keep training up-to-date, efficient, and ready for scale.

About AmeriSave

Magesh: I’m the CIO and Chief Strategy Officer at AmeriSave, a nationwide mortgage lender operating in all U.S. states except New York.  I oversee IT systems, software development, information security, and strategy — especially around how we use technology to improve internal efficiency and the client experience.

A big part of that is staying ahead with innovation — finding tools that make our workforce more effective without increasing cost or complexity.

The challenge: Onboarding employees in a fast-changing industry

Magesh: The mortgage industry is cyclical. When interest rates drop, demand skyrockets and we hire rapidly. That means our training needs also fluctuate — and they need to be fast and flexible.

Complicating things further, our system is homegrown, and it changes constantly. Unlike off-the-shelf platforms, we don’t get vendor-provided training or documentation. Every new hire needs to learn not only how to use our proprietary tools, but also how we work — our policies, procedures, and company culture.

Historically, that meant our trainers spent a week walking new hires through PowerPoint presentations, repeating the same content every time.  There would be a  lot of training for team members to absorb, and they may not retain all the training from the sessions. 

We knew we needed a better, more scalable and engaging way to deliver training — something flexible enough to keep up with our fast-changing systems.

Why we chose Colossyan

Magesh: We didn’t want training videos to go stale every time something small changed. With Colossyan, we can easily edit a specific section of a video — say, a changed screen or updated procedure — and regenerate that part without starting from scratch. That alone has been a game changer.

Instead of trainers spending hours re-recording or stitching together videos, they just update the script or visuals, and Colossyan regenerates the video in minutes.

We also loved that we could use our own trainers as avatars or pick from engaging virtual presenters. That makes the content feel more relatable — and avoids the fatigue of traditional slide decks.

The impact of AI video

Magesh: We were looking for a solution where we could enhance the training process and reduce the need for our trainers to be repeating the same thing multiple times. We also wanted to develop a platform where our team members could go to and retrain themselves.   

‍Since implementing Colossyan, here is what we’ve achieved: 

• We have a lot more training content, and it’s now always current.
• Team members can retrain or refresh anytime using our video library.
• Support requests have dropped, while knowledge absorption went up. 

The value of our training team has doubled. Instead of repeating the same sessions, they’re now building a scalable library of high-quality, reusable content.

The biggest benefit is what this sets us up for: growth. We’ve been in a slow market recently, but when demand returns, we’ll need to onboard hundreds of people quickly. Now we’re ready — with a training system that can scale without bottlenecks.

AI video as a needs-based investment, not a “nice-to-have” 

Magesh: From day one, the Colossyan team was hands-on and responsive. They helped our trainers ramp up quickly and made sure we were using the platform effectively — and the adoption process was smooth, as this wasn’t a top-down initiative.

Our trainers were the ones asking for a solution like this, as they knew just how inefficient it was for them to keep repeating themselves. When we were able to reach an agreement with Colossyan and make the platform available to them, our trainers were thrilled to have this tool.  This was a needs-based service, and not something that was sold to us as something we should try; it was more like — “I have this need, and I know that Colossyan can do it. How do we make it happen?”.  

And even post-sale, the support has continued. Dominik, Colossyan’s CEO, has personally kept me updated on new features and roadmap items, so it never felt like we were just another account.

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The world before Colossyan

Magesh: I think when I look at the world before Colossyan and what we have now, we have more training in a lot more areas. We have up-to-date training on all our systems and procedures. We have more efficient trainers who are not repeating themselves over and over again in multiple training sessions.

We have more absorption of the training material and retention, as well as a knowledge base of training material that our team members are able to go back to and strengthen some of the areas that they are weak in.The biggest benefit, really, is being able to have an updated deck of training material that never goes obsolete.

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Final thoughts from the Colossyan team

Our team is grateful to Magesh for sharing his story of successfully implementing AI video across AmeriSave, and look forward to more of their insights as this partnership continues. Want to achieve the same results as AmeriSave? Contact our team today.

This blog post is a summary of the very first episode of The Business AI Playbook podcast.

Listen to the full episode on Spotify or YouTube — or check it out below.
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We opened the first episode of The Business AI Playbook with a simple question:

Why is knowledge sharing still so broken inside companies?

To dig into it, I spoke with Donald H. Taylor, Chair of the Learning Technologies Conference. The conversation covered AI, organizational memory, and why so much of a company’s value still lives in people’s heads.

“People aren’t machines. They leave. And when they do, you risk losing the secret sauce.”

It’s a real problem — but also one AI might actually help solve.

Most of your company’s value lives in people’s heads

In the 1970s, company value was mostly tangible — buildings, equipment, stock.

Today, that’s flipped.

“Now, 85% of a company’s value is intangible — and most of it lives in people’s heads.”

But people don’t stay like they used to. Job tenure is down. Loyalty is transactional. And when someone moves on, what disappears isn’t always obvious.

It’s not the documentation.

It’s not the LMS.

It’s the stuff that’s hard to write down — context, judgment, real-world experience.

AI is exposing the problem — and helping us solve it

AI has made people more mobile. Skills are easier to monetize, and switching jobs is frictionless.

But it’s also giving us tools to finally capture and share knowledge at scale.

Some examples include:

• Enterprise AI systems that connect to Slack, docs, and CRMs to surface hidden insights.
• Organizational network analysis to uncover the real flow of knowledge inside companies.
• AI meeting companions that record, summarize, and structure team discussions.
• Creating digital replicas of experts to coach others or answer questions — even when they’re not around.

But Donald was clear: none of it matters without culture.

“The biggest blockers? People. Always the people.”

Some hoard knowledge. Some don’t realize what they know is useful. And some don’t trust where it’ll end up. This is where leadership, incentives, and systems come in.

You can’t codify everything

There was a great story Don shared:

In the 1970s, teams tried to replicate a laser based on flawless documentation — but failed.

Only those who’d seen it done could make it work.

“Sometimes knowledge can’t be written down. You have to be there.”

That’s still true today.

Yes, AI can help — but some knowledge will always need to be passed on through people, trust, and lived experience.

Where to begin

If you’re leading a company trying to prepare for this shift, here’s where Donald suggests you start:

• Go where the pain is obvious — Sales, support, and ops teams often feel knowledge loss first.
• Measure the right things — Not who writes the most docs — but who helps others learn.
• Make it urgent — Show leadership what’s at stake. This isn’t just about training — it’s about performance, retention, and strategy.
• Enable people to share — That means permission, trust, and structure. Don’t rely on “someone will document it eventually.”

“If your best people leave, and you haven’t captured what they know, you’re not just short-staffed — you’re behind.”

Final thoughts

This isn’t just a learning and development challenge — it’s a strategic one.

Organizations are at risk of losing their edge not because they lack content, but because they haven’t captured what people actually know — and they’re not set up to do it at scale.

“If we don’t solve this, someone else will — and we’ll fall behind.”

Donald’s message to executives, L&D leaders, and transformation teams was clear:

This isn’t something to park in a knowledge base or delegate to HR — it’s a business continuity issue. It’s a leadership issue. And yes, AI has a role to play — but only if we know where to point it.

He also challenged L&D teams to raise their game:

“You have to ask yourself: am I in the business of creating courses, or am I in the business of creating a strategic outlook for my company to assist it in the future?”

The companies that get this right won’t just preserve their knowledge.

They’ll be faster, more resilient, and better prepared for whatever comes next.

About the podcast

The Business AI Playbook explores how Generative AI is reshaping business operations, knowledge-sharing, and customer engagement. We invite industry leaders to talk about the real-world applications of AI, giving executives practical AI strategies and insights.

You can watch or listen to the full episode on YouTube and Spotify.

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New York, NY - May 22, 2025 - Ninety-one percent of U.S. workers believe artificial intelligence (AI) avatars can enhance productivity and efficiency at work and 88% see the potential for AI avatars to create more knowledgeable workers by providing instant access to information. This is according to the Colossyan State of AI Avatars Report, which explores the impact and future potential of AI avatars in work and life.

American workers are overwhelmed with administrative, redundant tasks, limiting their potential and productivity. On average, U.S. workers spend 791 hours annually - equivalent to 99 workdays - on administrative tasks. These include managing emails (208 hours), data entry (175 hours), document preparation (167 hours), meeting preparation (124 hours) and schedule management (117 hours). In fact, three-fourths of workers (76%) believe that using AI avatars for tasks like writing emails and managing schedules would enhance their performance. If given the opportunity, workers would use AI avatars to create customizable Excel spreadsheets (84%) or PowerPoint presentations (81%), summarize meetings (80%), produce learning and training videos for customers/employees (78%) and reply to emails that do not require human attention (62%).

AI avatars will also play an increasing role in workplace learning as employees have shown a strong interest in participating more actively in training sessions led by AI avatars. Currently, only 19% of companies utilize this technology for internal communications or training; however, if personalized AI avatars were used for workplace learning or training sessions, employees would be likely to:

• Ask more questions to explore how the AI avatar responds (77%)
• Encourage colleagues to participate in these innovative trainings (70%)
• Attend additional sessions due to the personalized nature of the content (64%)
• Feel more comfortable giving feedback or input during sessions (57%)
• Pay closer attention and retain information better during these trainings (54%)

Furthermore, a significant 89% of U.S. workers anticipate that AI-generated videos and avatars will play a key role in future workplace communication and business interactions. Workers believe businesses could benefit from using AI avatars to announce new product features or business updates (85%), report business performance to the public (65%), provide crisis updates or negative news to the public (50%), attend work meetings on behalf of employees (39%) – and even deliver sensitive news, such as layoffs or office closures (35%) and address legal or governmental issues affecting the business (28%).

The report also uncovered there’s a growing acceptance and enthusiasm for AI avatars across all facets of life, including:

Education and Learning:

• A significant 63% of Americans desire personalized learning experiences guided by AI avatars.
• Nearly half (47%) would prefer an AI avatar as an academic tutor over a human counterpart.

Retail and Customer Support:

• Over half (53%) of consumers are eager to interact with AI avatars for online shopping assistance, including product recommendations.
• A notable 61% favor engaging with avatar customer service agents for real-time support.
• One-third (31%) express a preference for an AI fashion stylist instead of a human stylist.

Workplace Integration:

• Almost half (45%) wish to collaborate with AI avatars in remote meetings.
• Two out of five employees (37%) would choose an avatar as a career coach or workplace mentor over human advisors.

Health and Wellness:

• More than one-third (35%) want to use avatars for scheduling healthcare appointments and managing administrative tasks.
• Over half would opt for an AI avatar fitness trainer (54%) or health/wellness coach (51%).

Personal Relationships and Finance:

• Nearly one-fifth (16%) are open to dating an AI avatar in virtual settings, with 23% of Gen Zers sharing this sentiment.
• Additionally, 16% prefer guidance from an AI avatar relationship coach over that from humans.
• Two-fifths (40%) express interest in choosing an AI avatar financial advisor rather than relying on traditional human advisors.

As AI avatars increasingly become a part of work and life, there must be an emphasis on safe and secure development. Approximately 25% of Americans report that either they or someone they know has had their likeness used in an AI-generated image or video. Ten percent admit to having created a deepfake involving a public figure or politician; this percentage increases to 18% for Gen Zers, while half of all Americans (50%) have encountered videos they initially believed were real but later discovered were fake; a statistic that climbs to 61% for Gen Zers.

AI avatars continue to exponentially grow in use, discover how Colossyan is democratizing knowledge by making AI avatar development accessible and affordable for everyone here. To get all the data from the Colossyan State of AI Avatars Report, please click here.

About Colossyan 

‍Colossyan is the leading AI video platform that helps teams create engaging and interactive content from text. By automating the video production process with AI avatars, text-to-speech voiceovers, and automatic translations, Colossyan allows teams to create high-quality videos at a fraction of the cost and time required of traditional video creation. Nearly 1 million videos have been created using Colossyan, and the platform is used by industry leaders across the globe, including Novartis, Paramount, Continental, and more.